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Practice guide 67: evidence of identity

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Practice guide 67: evidence of identity

9. Verification by non-conveyancer

9. Verification by non-conveyancer

You may submit either the original or a certified copy of the form ID3. Copy forms, however submitted, must not be altered and must always include copies of the personal details page from both people’s passports.

Form ID4 (for corporate bodies) was withdrawn on 5 February 2024 and will not be accepted for applications lodged on or after 6 May 2024.

9.1 Evidence as to identity in form ID3

If you are neither able to confirm that a conveyancer acted for them nor that you are satisfied that sufficient steps have been taken to verify their identity, you must provide evidence as to identity for each unrepresented person as explained in Confirmation of identity and How to provide rule 17 identity evidence.

In accordance with the direction made by the Chief Land Registrar under section 100(4) of the Land Registration Act 2002 for the purpose of confirming a person’s identity, the following forms must always be completed where the identity has been verified by someone in one of the authorised professions below.

  • Medical doctor
  • Dentist
  • Chartered or certified accountant
  • Regulated financial adviser
  • Member of Parliament
  • Member of the Senedd

For applications lodged on or after 6 May 2024 we will only accept the new version of form ID3 verified by one of the authorised professionals above.

The person verifying the identity and the person whose identity is being verified must not be related to each other in any way. They must also not be involved in the same transaction, for example, a person who is selling or assenting a property and who is also one of the authorised persons who can verify identity cannot verify the identity of the person acquiring the property.

9.2 Verification of ID by a non-conveyancer

A form ID3 must be no more than 3 months old when lodged with an application for registration.

All of the following conditions must be satisfied.

  • The person whose identity is to be verified and the verifier must both hold a current valid UK, Channel Islands or Isle of Man full passport.
  • They must have known each other for at least one year.
  • They must not be related to each other in any way.
  • They must not be involved in the same transaction.

In addition:

  • They must both provide a copy of the personal details page of their passport to HM Land Registry. Please note that where the verifier verifies the identity of more than one person, they must provide an equivalent number of copies of their personal details page to the number of people whose identities they have verified. A single copy for all the people is not acceptable.

If either the individual whose identity is being verified or the verifier does not hold a current, valid full passport from the UK, Channel Islands, or Isle of Man, identity verification must be completed using form ID1, See Completion of form ID1 and form ID2.

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