Practice guide 67: evidence of identity

12. Appendix: examples of completed identity panels

12. Appendix: examples of completed identity panels

This example assumes the application is submitted by a conveyancer. Example entries are shown in italics.

The following guidance relates to form FR1 where the application is sent to HM Land Registry by a conveyancer, but the same principles apply to form AP1 and form DS2.

Panel 14

Confirm that you are a conveyancer.

Panel 15

In the first part of this panel, enter the full names of all persons for whom confirmation of identity is required in the first column. Do not use initials. Enter each party in a separate box (for example transferor, transferee, lender) – see Example 1. Where an attorney is acting, for the sake of clarity the attorney and donor must also be listed in separate boxes on the FR1– see Example 2. Place a cross in the second column against the name of any of these persons you represent. In the third column, either enter details of the conveyancer(s) who act for any of the other persons or if any are unrepresented insert ‘none’.

You will also need to complete the second part of this panel if you wrote ‘none’ to confirm that a person is not represented, unless one of the exceptions set out in When confirmation of identity or rule 17 identity evidence is required  applies, in which case you should refer to the exception and provide the relevant evidence. For example, if exception C (not practicable to provide identity evidence) applies you should refer to it and provide the necessary covering letter.

Where an exception does not apply, then for each unrepresented person you must do one of the following:

• confirm that you are satisfied that sufficient steps have been taken to verify their identity
• enclose evidence of their identity in form ID1 or form ID2 (as to which see Completion of forms ID1 and ID2)
• enclose evidence of their identity in form ID3 (see Verification by non-conveyancer)

If you are able to give the confirmation for some but not all of the unrepresented persons, you should insert the names of those persons for whom you are giving confirmation.

If there is insufficient room in the panel, use form CS or include the information in a covering letter.

12.1 How to complete panel 14

1. The conveyancer lodging the application should place ‘X’ in this box.

I am a conveyancer, and I have completed panel 15.

12.2 How to complete panel 15

The conveyancer submitting the application must list all parties to the transfers, leases or charges in column one of the table in panel 15. Where a party is not represented by a conveyancer section (2) Evidence of identity must also be completed. If the relevant panels are not completed the application will be rejected.

Example 1 - no attorney(s) acting

Conveyancers should complete as follows:

1. Complete with the full names (s) of transferor(s) including middle names (do not use initials). If the conveyancer submitting the application acted for them, they must complete the middle panel by putting an ‘X’ in the box.
2. Complete with full name(s) of transferees(s) including middle names (do not use initials). If the conveyancer submitting the application acted for them, they must complete the middle panel by putting an ‘X’ in the box.
3. Complete with full name of the lender for the transferees. If the conveyancer submitting the application acted on their behalf, they must complete the middle panel by putting an ‘X’ in the box. They can also use this panel for any attorney acting on behalf of any of the parties.
4. Complete with name, address and reference of the conveyancers who acted for the transferors. If the transferors acted for themselves, complete with ‘None’.
5. If the conveyancer submitting the application did not act for the transferees, this must be completed with the name, address and reference of the conveyancer who did, or if the transferees acted for themselves, complete with ‘None’.
6. If the conveyancer submitting the application did not act for the lender for the transferees, this must be completed with the name, address and reference of conveyancer who did.

Example 2 - attorney(s) acting

Conveyancers should complete as follows:

1. Complete with the full names(s) of transferor(s). If the conveyancer submitting the application acted for them, they must complete the middle panel by putting an ‘X’ in the box.
2. Complete with the full names(s) of attorney(s). If the conveyancer submitting the application acted for them, they must complete the middle panel by putting an ‘X’ in the box.
3. If the conveyancer submitting the application has not entered ‘X’ in the middle box, this must be completed with the name, address and reference of the conveyancer acting for the transferor or landlord. If they were not represented by a conveyancer, write ‘None’.
4. If the conveyancer submitting the application has not entered ‘X’ in the middle box, this must be completed with the name, address and reference of the conveyancer acting for the attorney(s). If they were not represented by a conveyancer, write ‘None’.